Getting Involved in Your HOA Board: Responsibilities, Expectations, and Resources

Joining your HOA or COA board is one of the most effective ways to influence your community's direction, but it's not just about attending meetings.  In this guide, we'll break down what it means to serve on the board, your legal and ethical responsibilities, and how to prepare using national resources and real examples from associations across the country.

Why People Struggle with HOA Rules

Many homeowners complain about HOA rules—not because they’re unreasonable, but because:

1. They didn’t fully understand them before moving in.
2. They weren’t involved in the decision-making process.
3. New regulations were introduced after they joined.

Transparency and communication are key. That’s why boards must prioritize community involvement and ensure rules are clearly communicated and accessible.

What It Means to Join the Board

When you run for a board position, you’re agreeing to:

  • Put the interests of the community first.
  • Dedicate consistent time (the commitment depends on your community’s size).
  • Follow and enforce the association’s governing documents.

You’ll likely deal with areas such as:

Common areas and amenities (e.g., pools, gyms, clubhouses)

  • Budgets and financial oversight
  • Vendor selection and contract reviews
  • Communication with residents and managing complaints

Board members are elected by the homeowners. That means community engagement matters: pay your assessments on time, follow the rules, and actively participate in meetings.

Required Knowledge and Resources

While no formal qualifications are required, it’s essential to educate yourself on:

  • Your association’s **CC&Rs** (Covenants, Conditions & Restrictions)
  • **Bylaws and community rules**
  • Contracts with your **property management company**
  • Your state’s HOA or condominium laws (see examples below)

Here are some valuable starting points:

These statutes outline board powers, election procedures, financial disclosures, and owner rights.

What Happens After Election

Once elected, the board:

  • Appoints officers (President, Treasurer, Secretary)
  • Oversees the budget and reserves
  • Signs contracts
  • Engages or manages the property management company

Officer roles typically last one year and require more time. All board decisions must prioritize fairness, transparency, and accountability.

 

And yes, elections can be contentious. But boards are **democratic by design**—members can be voted out if they fail in their responsibilities.

How Easy-MGT Empowers Board Members

Easy-MGT helps both new and experienced board members by:

  • Giving you access to your association’s governing documents
  • Providing tools for vendor management, budgeting, and communication
  • Ensuring compliance and transparency in board actions

Most importantly, Easy-MGT bridges the gap between residents, management, vendors, realtors, title companies, and banks—all from a centralized, cloud-based platform.

 

We’re here to modernize how boards govern and residents engage. You’re not just joining a board—you’re helping your community run better.

Helpful Resources

Easy-MGT Directory of Governing Documents (https://www.easy-mgt.com) - Access HOA rules and bylaws

HOAleader.com](https://www.hoaleader.com/) – Industry insights and best practices
National HOA Database (HUD) – For compliance insights